Operations Systems Architect for Remote-First Teams
Your team is capable.
Your systems should be too.
I come into remote-first teams, find what's quietly costing everyone their energy, build the systems that fix it, and hand off cleanly.
Most small teams don't have an operations problem. They have a visibility problem. Nobody has had the time or distance to see where the manual processes are quietly costing everyone their energy.
Hello, I’m Ashley Engbrecht, the person you call when nobody has time to see what's actually broken.
Ashley J. Eng grew out of 10+ years in admin, bookkeeping, and executive support across startups and small-to-medium businesses. What started as freelance work became something more specific: I'm the person who walks into a team, sees what everyone else is too close to notice, and builds the systems that make everything run without friction.
I work best with a real mission to get behind. Give me a team that cares about what they're building, and I'll find every operational gap quietly draining their energy and fix it.
When I'm not building systems, I'm building something else entirely: writing melodies, sewing, or sitting in stillness before the day asks anything of me. I'm slowly learning Spanish to reconnect with my roots. The same person who architects your backend is the one who protects her mornings to do it well, and that discipline shows up in the work.
I work best with
✓ Remote-first companies between 2 and 15 people in the digital nomad, wellness, mission-driven, and SaaS ecosystem.
✓ Founders who are great at what they do, just not at the systems behind it. You built something real. You need someone to build the operational layers to anchor it.
✓ Teams that are not afraid of technology and are open to better tools. You need someone to find out what's missing and connect the dots.
✓ Founders who have been building for 5 or more years. You already know that good systems matter. You just haven't had the right person to build them yet.
Three months.
One complete transformation.
A defined engagement with a full-circle engagement.
No open-ended retainers. No vague deliverables.
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Month 1 — Audit Everything
I sit in your meetings, review your tools, and interview each team member about their full workflow. Nothing is assumed.
Part of the audit includes identifying where AI tools could reduce or eliminate manual steps your team is currently doing. The result is a clear friction map, where the manual work is quietly costing you. -
Month 2 — Build and Implement
We align on what needs to be fixed or automated. I build the systems, clean the tools, and implement what the audit identified
Out-of-scope items are flagged before any extra work begins.
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Month 3 — Document and Hand Off
Loose ends closed. Processes documented. Team trained on what was built.
You receive everything needed to run these systems without me, whether internally or with a new hire stepping into a defined role.
Investment
The 3 Month Ops Systems Upgrade
You'll receive one clear recommendation based on your intake form, not a menu to pick from.
Foundation
Teams of 2 - 5 People
$3,000
USD per month · 3-month minimum
✓ One or two core systems needing attention.
✓ Contained scope with clear deliverables.
✓ For founders who are organized but missing structure.
✓ Full audit, build, documentation, and handoff.
✓ Identification of AI-assisted automation opportunities within your existing tool stack.
Full Build
Teams of 6 - 15 People
$5,000
USD per month · 3-month minimum
✓ Multiple tools, workflows, and team members.
✓ Real operational complexity across functions.
✓ For teams scaling past "we just figure it out".
✓ Full audit, build, documentation, and handoff.
✓ Identification of AI-assisted automation opportunities within your existing tool stack.
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Payment
First month upfront. Remaining months billed monthly.
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New Tools
Any new tools required are paid by the company directly.
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Proposal
All proposals are valid for 3 days from the date of issue.
What People Say
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I’ve had the great pleasure of working with Ashley Engbrecht for many years at Holos Global Inc, and I can say with full confidence that she has been one of the most steady, uplifting, and essential presences on our team. As our executive assistant, Ashley has consistently gone above and beyond, not just managing projects with grace and precision, and playing a key role in implementing systems that have helped us grow and evolve as an organization. Her organizational intelligence, attention to detail, and proactive spirit have made a tangible difference in how we function. But beyond her skills and reliability, what truly sets Ashley apart is her energy. She brings a sense of positivity and calm to even the busiest days, and her presence has been an anchor for our whole team. Any organization would be lucky to have Ashley in their leadership team. She is the kind of person who quietly makes everything (and everyone) better.
Founder and CEO,
Ian-Michael Hebert, Holos Global -
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Ashley is a highly organized, personable and creative person, and she brings all of that to the table in her work. Once Ashley has a mission she knows how to get things done on her own initiative and to tackle new skills she may need to achieve the targeted outcomes. It was a pleasure to supervise Ashley and to work with her at Keystone Grey.
Managing Director, Mark Mealey, Keystone Grey Property Management
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I highly recommend Ashley as a contractor and excellent project manager. She helped me fast track the priorities of launching the Womens Wellness Warrior project and forecasted tasks that I did not foresee. Her expertise and collaboration in the process were invaluable. I was new to a few pieces of software (ex. Canva) that she was swift to make a quick how-to video for me when I had questions so I could continue the skill for future projects. Ashley is consistent, concise, exceptionally organized and a warm helping hand to collaborate. I highly recommend Ashley as a true asset.
Founder and CEO, Adriana Renton, AAA Wellness & Performance
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I had the pleasure of working with Ashley directly. Ashley was someone who you could assign a project to and she would ensure the end-goal was achieved on time and with the desired results. She works well with everyone in the office bringing in a little sunshine every day. Ashley can work well both as part of a team or independently and will make sure projects are running smoothly and are on track. I am happy to provide a strong reference for Ashley Engbrecht.
CEO, Eldon Morrison, Braxton Hayes Real Estate Corp.
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![A man with glasses and a beard wearing a white shirt, standing in front of a circular, textured wall art, with hands over his chest and a gentle smile.]()
Ashley did some amazing work for me from organizing my database, clients, and programs. She edited and revised formulas while organizing everything. It was an honour to have her work with me and offer her services which have streamlined my back-end organization to completion. Thank you! I suggest her to anyone in the wellness and healing fields for assistance ❤️.
Ayurvedic Practioner, Sachin Sudra, Sunistani
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There is no better colleague than Ashley. She is one of the most dedicated professionals I've worked with and is willing to put that extra help whenever you need it. Her expertise and professionalism is exceptional, and it helped us come up with efficient solutions on many different projects. Her contributions were incredibly valuable to our team, and I highly recommend Ashley and would love to work with her again.
Property Manager, Adam Wozney, Keystone Grey Property Management
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![A woman with long dark hair, glasses, and a nose ring is laughing, leaning forward with her hands on her back. She is wearing a light blue denim shirt over a white t-shirt and black pants, standing against a plain white background.]()
Transitioning onto the online space and understanding what your business needs to function at its best can be an overwhelming task. There are so many platforms and so many options to choose from, it at times can feel overwhelming. I am so thankful to Ashley who has been such a big support in helping me understand what I need to have and do in order for my business to thrive while doing it within budget. She is always so kind and helpful any time I have a question or concern. If you are looking for a virtual assistant with integrity, passion and care, I highly recommend Ashley!
Breathwork Facilitator, Kristine Rafanan, Soulful Breaths
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![A man with a beard in a blue shirt crossing his arms standing next to a stream in a lush green forest.]()
Ashley is our remote magician. She is the wonder woman of all of the solutions that we need for executive assistance and remote IT solutions. And the list could go on.
General Manager, Marvin Seas, HOLOS Diamanté
This is not for everyone.
I work best with founders who are ready to move. If you're still deciding whether operations matter, we're probably not the right fit yet.
❌ Marketing, content, or copywriting
❌ Custom coding or technical development
❌ Hiring and recruiting
❌ Ongoing maintenance after the engagement ends
❌ Founders who compare rates before understanding value